Conveyancing correspondent service
Need a signing attorney for transfer documents in the Western Cape?
If your seller or purchaser is based in the Cape Town area while your conveyancing firm is elsewhere, Henk Scheepers Inc can arrange and attend to the signing of transfer documents on your firm’s written instructions.
Standard signing instruction: R1,500 VAT inclusive.
A practical signing solution for conveyancers outside the area
Arranging signature can become unnecessarily difficult when the transferring attorney and the parties are in different cities. Correspondent conveyancing firms commonly assist by arranging the signature of transfer and bond documents for clients based away from the instructing attorney.
HS Inc can act as your local signing attorney, contact the relevant party where authorised, arrange the appointment, attend to signature in accordance with your written instructions, and report back once the signing has been completed.
Signing areas
- Century City
- Cape Town CBD
- Bellville
- Durbanville
- Paarl
- Stellenbosch
Appointments are arranged by agreement. These are service areas and do not imply that HS Inc maintains a permanent office in every listed location.
The standard fee includes
- Receiving and checking the signing instruction
- Contacting the seller and/or purchaser where authorised
- Arranging one standard signing appointment
- Attending to execution of the supplied transfer documents
- Reporting completion to the instructing attorney
Courier charges, extraordinary travel, additional appointments, re-signing caused by amended or incorrect documents, notarisation, authentication or work beyond the standard signing instruction will be quoted separately where applicable.
Your client remains your client
We act on the instructing attorney’s mandate. Unless you authorise us to contact the parties directly for purposes of arranging signature, communication remains through your office. Any substantive questions about the transaction are referred back to the instructing conveyancer.
All instructions remain subject to conflict checks, professional requirements and acceptance by Henk Scheepers Inc.
How the signing service works
- Send the instruction. Complete the online form, identify the parties who must sign and upload the signing pack or instruction letter.
- We acknowledge and check the instruction. We confirm receipt, carry out the necessary conflict check and clarify any practical signing requirements with your office.
- We arrange the appointment. If authorised, we contact the seller or purchaser directly and arrange signature in Century City, Cape Town CBD, Bellville, Durbanville, Paarl or Stellenbosch.
- We report back. After signature, we advise the instructing attorney and deal with return of the signed documents in accordance with the instruction.
For broader property-transfer assistance, see our Conveyancing and Property Transfers service. Law firms requiring court, sheriff or other local support can also review our Correspondent Attorney Services.
Frequently asked questions
Who can instruct HS Inc?
The service is intended primarily for attorneys and conveyancing firms that need a seller, purchaser or other relevant party to sign documents in one of our Western Cape service areas.
Can HS Inc contact our client directly?
Yes, if the instructing attorney authorises us to do so. The online form includes a specific authority for direct contact for the limited purpose of arranging the signing appointment.
What is the fee?
The launch fee for a standard signing instruction is R1,500 VAT inclusive. Additional travel, courier charges, additional appointments, re-signing, notarisation or work outside the ordinary signing mandate may be quoted separately.
Can we upload the transfer documents with the instruction?
Yes. The instruction form includes a document-upload field so the instructing attorney can provide the signing pack or instruction letter with the request.
Send us a conveyancing signing instruction
Complete the details below. We will acknowledge the instruction and confirm the signing arrangements with your office.
For firms that use us regularly
If your firm regularly has sellers or purchasers who need to sign in the Western Cape, speak to us about establishing a standing correspondent arrangement. Repeat instructions can then be handled through the same process with consistent reporting and contact protocols.
